What Your HRMS Should Address In The UAE
July 4th, 2021 / Haroon Juma / HR & Payroll
If you’re seeking to adopt an HRMS to gain more control over employee management, boost productivity, and boost employee engagement, it is important to consider some important factors. The UAE is subject to specific workforce employment legislation which are mandatory obligations imposed on any employer. An HRMS is a long-term investment, therefore making the right choice is highly critical.
The role of a good HRMS cannot be underestimated, it is becoming crucial for HR to increase their employee engagement and retain their top performers. HR must have the proper tools in place to support executives and managers by improving access to timely, reliable information that aids in making informed business decisions.
HR can easily get overwhelmed with day-to-day activities if you don’t have the proper human resources management system (HRMS) solution, which will lead to inefficiencies within the organization.
Compliance with the Local Legislation
When selecting an HRM System in the UAE, you must evaluate whether the system conforms to the UAE Laws and Regulations. All businesses in the UAE have some legal obligations towards their employees and it is important that they follow them to avoid any fines and/or legal actions. For example, different licensing jurisdictions in the UAE call for different laws and regulations.
Specific to mainland licensees, The Dubai Economic Department requires all businesses under their license to enroll/register their employees under the WPS – Wage Protection System – to ensure that all employees are paid by their employers.
Under the overall legislation, businesses are required to maintain the following:
Contract & Employee Records: In compliance with Article 53 and 54 of UAE Labour Law; a file for every employee’s personal, professional information must be kept, updated, and must be available in case of an audit. These records include but are not limited to employee’s name, age, gender, nationality, place of residence, profession, employment contract, payroll attendance, etc.
Leave and Allowances: Each employee is entitled to leaves and allowances in accordance with Article 74-90 of UAE Labour Law, such as official leave, annual leaves, sick leave, maternity leave, emergency leave, etc.
Salary & Payroll: Article 55-64 states that an employee must be paid within 2 weeks after the end of each period with a pay-slip. Payment shall be made either through cash or WPS with payroll records kept for a minimum of 10 years.
Managing Company Policies
In addition to supporting the UAE Laws and Regulations, it is important that the HRMS also can enforce specific company policies. Each organization may have its own set of rules and policies in place. As a result, you must ensure that the HRM platform flexibly supports these policies. For instance, different companies can have a different setup for attendance management. Some may call for salary deductions, while others might not.
Whenever any decision is made to adopt a system, businesses should ensure the platform provides them with the functionality they need. An ideal HRM system will have, but is not limited to the following:
- Effective Management of Organizations and Employees
- Accurate Payroll Management and Reporting
- UAE Compliant and WPS Support
- Timesheet and Project Reporting
- Multi-Company and Branch Support
- Employee Self Service and Legal Compliance
- Appraisals Management and Competencies Evaluation
- Onboarding and Off-boarding Management
- Vacations and Leave Management
- Customized Reporting
- Customized Employee Requests
- Company Document Centre
- Attendance Management
- Approval Workflows
A good HRMS will provide a unified environment for employees to serve all their daily HR needs whilst reducing complexity in the HR process.
Another factor to consider when selecting the right HRM System is the User Interface and Design. A complex employee interface will lead to frustration which then ultimately leads to employees not using the system. A system that provides a systematic and structured layout together with the content helps to increase usability. You must make sure that the system you invest in must have the major 5 E’s.
Efficient – Time to complete an operation
Effective – Accuracy of the tasks being performed
Engaging – User satisfaction when using the system
Error Tolerant – How the system deals with errors
Easy to Learn – Ease of use of the system to perform necessary tasks
By automating and optimizing your day-to-day HR business operations, you and your team will have more time and energy to focus on other important business assets important for your organization.
If your business wants to reduce costs in HR management to review constantly changing regulations and managing required HR documents and payroll processes, implementing a streamlined process and automation delivers substantial benefits.
Designed to UAE Regulations and WPS support, our best-in-class UAE-designed service will streamline and automate HR & Payroll business processes and assure accurate payment of wages and compliance to the Regulations.
HR-SimplySolved’s comprehensive HR & Payroll service will transform your HRM to reduce cost, improve compliance and ensure you remain with the legislation with minimal impact.
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